Workflows › Undeposited Funds Reconciliation
Accounting Workflow

Undeposited Funds
Reconciliation

Bring clarity to the money sitting between your accounting records and the bank.

A structured workflow for identifying outstanding deposits, matching transactions, investigating discrepancies, and maintaining a consistent reconciliation process.

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Undeposited Funds Reconciliation Dashboard
The Problem

Money shouldn't disappear between systems.

Undeposited funds can become difficult to manage when payments, deposits, batches, and bank activity don't align cleanly.

Without a consistent process, accounting teams can spend unnecessary time determining:

✗
Which payments have been deposited
✗
Which transactions remain outstanding
✗
Why balances don't agree
✗
Whether transactions were duplicated or misapplied
✗
What needs to be investigated
A structured reconciliation workflow makes those exceptions visible.
Undeposited Funds — Outstanding Needs Review
PaymentAmountAgeStatus
Check #4821$3,5002d✓ Matched
ACH — Metro$1,2008d⚠ Outstanding
Check #4830$8753d✓ Matched
CC Batch 07/01$4,65015d✗ Unresolved
ACH — Acme$2,10021d✗ Unresolved
Outstanding Total$7,950Investigate
After Workflow — Reconciled In Balance
ItemAmountTypeStatus
CC Batch — timing$4,650TimingResolved
ACH Acme — repost$2,100PostingResolved
ACH Metro — cleared$1,200TimingResolved
Adjusted Balance$0.00
The Workflow

From scattered transactions to a clean reconciliation.

Import →
Match →
Identify Outstanding →
Investigate →
Document →
Reconcile

The goal is simple:

Know what is in the account, why it is there, and what needs to happen next.

📥 Import

Pull your undeposited funds report and bank deposit data into a consistent, structured format. Built around your software's export — no manual reformatting required.

🔗 Match

Match payments in the undeposited funds account to confirmed bank deposits. Matched items are cleared, leaving only the exceptions that need attention.

🔍 Identify Outstanding Items

Unmatched transactions are surfaced clearly — aged by days outstanding, flagged by type, and prioritized so your team knows exactly where to focus.

📋 Investigate & Document

Each exception is investigated and classified — timing difference, duplicate entry, misapplied payment, or posting error. Resolutions are documented with notes and supporting detail for a complete audit trail.

Customized to Your Business

Your accounting system. Your reports. Your workflow.

Every business processes payments and deposits differently. Rather than forcing your process into a generic spreadsheet, this workflow is built around the way your accounting actually works.

Your workflow can be customized around:

Accounting software
Payment types & methods
Deposit batching process
Bank reconciliation structure
Review procedures
Exception handling
The goal isn't to give you another generic spreadsheet.
It's to build a reconciliation process that fits the way your accounting actually works.
Built for any software
QuickBooks Desktop QuickBooks Online Sage 100 Sage 300 ServiceTitan NetSuite Jonas Construction Viewpoint / Vista Microsoft Dynamics + Any software that exports to Excel
Delivered as
Excel Workbook Google Sheets Power Query Enabled

Ready to bring clarity to your undeposited funds?

Tell us about your accounting software, payment process, and deposit structure — we'll follow up to discuss the best solution and provide a custom quote.

Build My Workflow

Every project is unique. After learning about your workflow and objectives, I'll provide a customized proposal outlining the recommended solution, timeline, and project investment.